I-3-1-53.Organization of Claim File

Last Update: 9/08/05 (Transmittal I-3-36)

To facilitate the Appeals Council's review of cases, OAO branch staff must organize the claim file as follows:

  • If a case involves several folders, place the claim file containing the appropriate exhibits on top.

  • Leave no material loose in the claim file; prong file all material.

  • The recording(s) must remain on the left side of the claim file.

  • Place original correspondence, additional evidence and Appeals Council exhibits on the right side of the claim file, or, as applicable, the appropriate section of the modular disability folder.

  • Prong file non-exhibit material behind the exhibit marker in the claim file or in the appropriate section of the modular disability folder.

  • Both analysts and OAO branch support staff are responsible for making needed repairs to claim files.