I-3-1-53.Organization of Claim(s) File

Last Update: 10/21/14 (Transmittal I-3-77)

For a general description of the claim(s) file and overall organization of both electronic and paper files, see Hearings, Appeals and Litigation Law manual I-2-1-10.

When an electronic file is involved, branch staff will follow the procedures outlined in the Office of Appellate Operations electronic business process guide.

When the file is paper, branch staff will organize the claim(s) file as follows:

  • If a case involves several claims files, place the claim file containing the exhibits on top;

  • Ensure the hearing recording(s) is attached on the left side of the claim(s) file;

  • Prong file any Appeals Council correspondence and evidence exhibited by the Appeals Council in the appropriate section of the modular disability folder; and

  • Prong file any non-exhibited material behind the exhibit marker in the appropriate section of the modular disability folder.

NOTE 1:

All material must be prong filed (i.e., no material will be left loose in the claim(s) file).

NOTE 2:

Analysts and other branch staff are responsible for making needed repairs to a paper claim(s) file.