I-4-1-68.Recording Audit

Last Update: 9/13/05 (Transmittal I-4-15)

If the supervisory legal clerk refers the recording to a legal clerk for audit, the clerk must enter the audit information on the ACT II and notify the appropriate branch by completing an audit memo (see I-4-1-103). The legal clerk performs the actual audit function. The legal clerk must make the appropriate changes on the transcript. He or she must then remove the name of the contractor who had prepared the transcript and sign his or her own name as auditor/transcriber, OHA HQ.

The legal clerk must then prepare a memo (see I-4-1-104 or I-4-1-105) describing the defects and corrections, if any, and give the transcript to the clerk. The clerk must enter the pertinent data on the ACT II and place the transcript on the shelf for pick-up by the appropriate CCPRB.

As described in section I-4-1-53 B., a CRA may also refer a transcript to Contracts Staff for audit. The supervisory legal clerk must enter the case on the ACT II and assign the case to a legal clerk. The Contracts Staff must complete the audit in the same manner as described above and give the transcript to the clerk for return to the CRA. The clerk must enter the appropriate data on the ACT II and place the transcript on the shelf for pick-up. Because the ACT II tracks contractor processing, the clerk must not make any ACT II entries when a CRA requests audit.