Word 2007 Section 508 Accessibility Checklist

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Requirements for 508 compliance

Set the appropriate language for passages and phrases that use a language other than the document default. Exceptions: proper names, technical terms, or foreign words that have become part of the vernacular.


How to test

Is the main language set, and are language changes set for the document?

To examine the languages in the document:

Note: Each text element should have only one language assigned. Multiple overlapping languages are usually the result of the document's original author setting multiple languages for editing in their MS Office environment. To resolve this, one main editing language should be set when authoring original documents.


How to fix

To set the language for an individual passage or phrase:

Note: The method described above is used to set the language for an individual paragraph. This method can be used to set multiple paragraphs, sections, or even the whole document. However, better results and 'cleaner' formatting can be achieved by (1) Adjusting language settings for individual styles; and (2) Setting your editing/proofing language to that of the main text in your document.


Examples

Set the appropriate language for passages and phrases that use a language other than the document default. Exceptions: proper names, technical terms, or foreign words that have become part of the vernacular.

Correct:

(Select the image to download example file in MS Word format)


Document with English and Spanish text. The Spanish text is selected. The Reveal Formatting Pane is open, showing the language to be correctly set to Spanish (International Sort).

Incorrect:

(Select the image to download example file in MS Word format)


Document with English and Spanish text. The Spanish text is selected. The Reveal Formatting Pane is open, showing the language to be incorrectly set to English (U.S.).
Rationale

Set the appropriate language for passages and phrases that use a language other than the document default. Exceptions: proper names, technical terms, or foreign words that have become part of the vernacular.

Screen readers pronounce words according to the language specified, so if a passage of text is in another language it will mispronounce the words in the passage.

Legal References

508 references:

1194.21(d); 1194.31(a); 1194.31(b).

WCAG references:

3.1.2.

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