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MICROSOFT WORD 2010
508 ACCESSIBILITY CHECKLIST

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Document properties

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Requirements for 508 compliance

Set the document title attribute in the document properties.


How to test

Watch video (1:05 mins)

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Does the Title Metadata property match the document title?

To examine the title field


  • Open the Document Properties pane: CTRL + ALT + SHIFT + M
  • Examine the Title property. Does it match the document's title?

Does the Title Metadata property match the document title?

To examine the title field


  • Open the Document Properties panel: On the File Tab, in the Info Sub-Tab, Select Properties, then from the drop-down select Show Document Panel
  • Examine the Title property. Does it match the document's title?

How to fix

Watch video (1:06 mins)

Video On Demand buttonVideo On Demand button - EWD version

To set the Document Properties:

  • Open the Document Properties ("Metadata") Panel: CTRL + ALT + SHIFT + M.
    The document properties panel has a blank title field, and the author's name is in code. The other fields are blank.
  • Set the Title property to match the document's title.
    The document properties panel has the title field matching the documnet title, and not the document file name. The author's name and the other relevant fields are filled in.
  • Set other relevant attributes and information fields as needed (author, keywords etc.).

    Note: If the Document Properties Panel only shows the title field, it is because the document is stored on a server. In this case, open the regular properties from the drop-down menu at the top of the panel. Updating the regular properties will also update the server file once it is saved/uploaded.
    The document properties 'server' panel shows only a blank title field. The drop-down menu is opened and the regular Document Properties button is selected.

To set the Document Properties:

  • Open the Document Properties ("Metadata") Panel: On the File Tab, in the Info Sub-Tab, Select Properties, then from the drop-down select Show Document Panel
    Selecting the Properties Panel from the File Info sub-tab.

  • The Document Properties Panel Opens
    The document properties panel has a blank title field, and the author's name is in code. The other fields are blank.

  • Set the Title property to match the document's title.
    The document properties panel has the title field matching the documnet title, and not the document file name. The author's name and the other relevant fields are filled in.
  • Set other relevant attributes and information fields as needed (author, keywords etc.).

    Note: If the Document Properties Panel only shows the title field, it is because the document is stored on a server. In this case, open the regular properties from the drop-down menu at the top of the panel. Updating the regular properties will also update the server file once it is saved/uploaded.

    The document properties 'server' panel shows only a blank title field. The drop-down menu is opened and the regular Document Properties button is selected.

Examples

Set the document title attribute in the document properties.

Correct:

(Select the image to download example file in MS Word format)


A graphic showing how to assign document properties in Microsoft Word

Incorrect:

(Select the image to download example file in MS Word format)


A graphic showing a Microsoft Word document with emply document properties
Rationale

Set the document title attribute in the document properties.

File names often contain abstract code that confuses users about the purpose of the document. When a document is first opened, screen readers will convey the title rather than the filename when a document title is set in the document properties. Consider adding other document attributes that can assist users as well (author, keywords, organization, etc.) . Match the text in the title attribute to the full title used in the main body of the document.

Legal References

508 references:

1194.21(d); 1194.31(a); 1194.31(b).

WCAG references:

2.4.2

All Microsoft Word Requirements


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