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MICROSOFT WORD 2010
508 ACCESSIBILITY CHECKLIST

Icon depicting formatted lists

List Formatting

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Requirements for 508 compliance

Programmatically identify bulleted, numbered, outline, and multi-level lists.


How to test

Watch video (1:08 mins)

Video On Demand buttonVideo On Demand button - EWD version

Have lists been programmatically identified?

To check whether lists are programmatically identified:

  • Open the Reveal Formatting pane: CTRL + ALT + SHIFT + F

    Open the Reveal Formatting pane: SHIFT + F1

  • Select various list items in the document

    • Bulleted items

    • Numbered items

    • Outlined items (i.e., items with a hierarchy, such as 2.a.iv)

  • If the list is programmatically set, the Reveal Formatting Pane will contain information under the Bullets and Numbering heading

Note: The setting may be Numbered, Bulleted, or Outline


How to fix

Watch video (1:19 mins)

Video On Demand buttonVideo On Demand button - EWD version

To set selected lines and paragraphs as list items:

  • Select the text that is a list


    Items of text are selected
  • On the Home Tab, in the Paragraph Group, use the desired settings, either:

    • Bullets

    • Numbering

    • Multilevel Lists


    The text items are marked as bullets

Note: Plain bullets and numbers are more accessible than pictographic/'fancy' bullets and numbers.

Note: Sub-list can be created programmatically: On the Home Tab, in the Paragraph Group, select Increase Indent.


A sub-list is made using the Increase Indent button

Note: Styles can be used to to set up and control bulleted and numbered lists. However, it is not possible to control Multilevel lists with Styles. Multilevel lists can only be controlled from the Home Tab, Paragraph Group).


Selecting the button per the instructions
Examples

Programmatically identify bulleted, numbered, outline, and multi-level lists.

Correct:

(Select the image to download example file in MS Word format)


A bulleted item of text is selected. At the same time the Reveal Formatting Pane shows a 'Bullets and Numbering' subsection detailing the bullet's attributes.

Incorrect:

(Select the image to download example file in MS Word format)


Items of text are made to look like bullets by use of tab characters, dashes and asterisks. This is incorrect formatting for the selected text. Consequently the Reveal Formatting Pane does not show a 'Bullets and Numbering' subsection.
Rationale

Programmatically identify bulleted, numbered, outline, and multi-level lists.

Lists that are programmatically formatted allow users of assistive technology to easily navigate through and out of list content.

Legal References

508 references:

1194.21(a); 1194.21(d); 1194.31(a); 1194.31(b).

WCAG references:

4.1.2; 3.2.4.

All Microsoft Word Requirements


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