Open Government Plan 3.0

Plan Milestones and Completion Report

 

Last updated on November 18, 2014

On June 1, 2014, we launched our refreshed Open Government Plan 3.0. We made several commitments in our plan, and will share our progress with you regularly. Below is our report on milestones.

Goals I-IV: Transparency, Participation, Collaboration, Internalizing Open Government

Milestone Projected Completion Date Status

Issue refreshed Open Government Plan and share it with public and employees

Completed

Open Government Plan 3.0 released on June 2, 2014. You can view plan here.

Post new high-value datasets/information holdings to Data.gov in 2014, 2015, and 2016

Ongoing

Foster use of agency data and solicit input from the public for prioritizing future data releases

Ongoing

We continue to solicit customer feedback on open data through Idea Scale engagement tool, available to the public through our agency Open Data page.  Please give us your thoughts on Open Data.

Build an application to register new and update existing data assets

FY 2015

 

Within the data creation process,  develop checkpoints to capture and promote open data

06/30/2014

 

Incorporate data transparency considerations into the systems development lifecycle so we can release data in standard formats in a more efficient and automated way

FY 2016

 

Engage the public in providing input for disability program policy development

Completed

Completed

  • July 16 2014 – Utilized IdeaScale to solicit feedback from frontline employees and advocacy groups on comprehensive Continuing Disability Review training. Received over 200 comments

Provide the public with the opportunity to comment on our proposed regulations

Ongoing

The following regulations and other proposals were posted for public review and comment on Regulations.gov, and have closed/will close in the time periods listed below:

  • Sept – Nov 2014 – “Agency Information Collection Activities; Proposals, Submissions, and Approvals.” Topics include requests for medical evidence and records; claims information for beneficiaries living outside the US; and information about Medical Records Express.
  • Jun - Oct 2014 – “Agency Information Collection Activities: Proposed Request and Comment Request.” Topics include statement of marital relationship forms, the worker’s compensation and public disability questionnaire,  and Requests for Hearing by Administrative Law Judges.
  • Jun – Sept 2014 – “Agency Information Collection Activities: Proposed Request.” Topics include SSI Notice of Interim Assistance Reimbursement (IAR) and information on Electronic Records Express.
  • August 11, 2014 – Obtaining Evidence Beyond the Current “Special Arrangement Sources”
  • July 17, 2014 – Notice of the intent to establish a new system of records entitled, Requests for Accommodation from Members of the Public
  • June 2, 2014 – Medical Criteria for Evaluating Neurological Disorders

Hold additional engagements on other potential areas for regulations changes

Ongoing

 

Provide information on other means to provide feedback on various topics

Ongoing

 

Use focus groups for public input and usability testing before launching online services

Ongoing

Completed

  • June 2014 – Tested Message Center draft screens
  • July 2014 – Tested Social Security replacement card draft screens
  • July 2014 – Tested SSI Mobile Wage Reporting screen changes

Hold engagements with the public and advocates regarding agency’s services and programs

Ongoing

Further enhance our Freedom of Information Act (FOIA) website and online reading room

Ongoing

 

Review FOIA cases to determine practicality of posting information on FOIA Library

Ongoing

 

 

Examine alternatives to FOIA system

June 2015

 

Add items to the Proactive Disclosure web page

Ongoing

 

Give open government honor awards for employees to recognize achievements in advancing open government principles

Annually

 

Post our open government goals and our performance against the goals on our website

Ongoing

  • June 2, 2014 – Published Open Government Plan 3.0, containing Open Government goals
  • Aug 22, 2014 – Implementation progress chart updated (included updates on public engagements on Disability policy, online service testing, regulations out for comment, an engagement on Open Data)
  • Sept 26, 2014 – Second implementation chart update (included updates on regulations out for comment, published data sets, public engagement on agency services)
  • Nov 18, 2014 – Third implementation chart up updated (included updates on Wounded Warriors, newly published data sets, and completion of Whistleblower Protection Act activities)

Build our online repository of congressional and legislative materials that may be of interest either for historical reasons or to promote transparency

Ongoing

Completed

Expand the use of social media tools to support transparency, participation, and collaboration

Ongoing

  • Utilized IdeaScale to solicit discussion items for National Disability Consortium meeting, held on September 24, 2014.
  • Aug 2014 – Utilizing IdeaScale to solicit public feedback on agency’s Vision 2025 plan
  • Aug 21, 2014 – Held Twitter chat titled “mySocialSecurity: Planning for your Financial Future”
  • Aug 4, 2014 – Held an “Ask Me Anything” public engagement on social media service Reddit, hosted by Chief Actuary Stephen Goss, on the topic of Social Security’s long term solvency.

Improve the open government portal

Ongoing

 

Participate in projects with the Department of Treasury’s Do Not Pay Program

FY 2014 and FY 2015

 

Review the Annual Performance Plan to incorporate open government principles and activities

Annually

 

Display Whistleblower Protection informational posters throughout the agency and post to appropriate agency intranet pages

June 2014

Completed

Provide new employees with written materials about the Whistleblower Protection Act

June 2014

Completed

Issue statement to all agency employees about the Whistleblower Protection Act

June 2014

Completed

Prepare and begin to show all new hires a video on demand to educate them about the Whistleblower Protection Act

August 2014

Completed

Include Whistleblower Protection Act information with annual personnel reminders

Oct 2014

Completed

Flagship and Major Initiatives

Milestone Projected Completion Date Status

Flagship: Message Center

Provide generic updates to my Social Security services via personal email or text messages FY 2015

 

Provide online notices to a specific user group FY 2016

 

Add click to talk to my Social Security services
FY 2016

 

Major Initiatives

Health Information Technology

Onboard additional medical providers and connect with Department of Defense (DoD) and Department of Veterans Affairs (VA) on the eHealth Exchange FYs 2014 and 2015

 

Collaborate with government-wide health information technology (IT) policy and standards setting advisory panels, workgroups and task forces

Ongoing

 

Increase the percentage of initial level claims containing health IT medical evidence We anticipate this percentage reaching 2.5 percent in FY 2014 and 4 percent in FY 2015

FYs 2014 and 2015

 

Wounded Warrior Collaboration

Pilot using the nationwide eHealth Exchange to request and receive medical records from DoD and VA 2015

The VA and DoD are engaging in meetings to address the technical issues required for the eHealth Exchange. We plan to pilot the exchange in FY 2015.

Expedite the processing of Social Security disability claims of all Veterans who possess a VA compensation rating of 100% Permanent & Total, through all levels of adjudication using a manual process 2014 May 2014 – Entered into Information Exchange Agreement with VA to conduct a one-time automated data match in which all pending disability claims from Veterans rated 100% P&T were identified and flagged. We expedited the processing of those cases.
Implement a fully automated process that will automatically flag and expedite claims of all veterans who possess a VA compensation rating of 100% Permanent & Total throughout the disability claims process 2015

Sept 2014 – SITAR funds were approved to design an ongoing automated data match agreement.  This planning period should conclude by March 2015 and full automation is expected by September 30, 2015.

Data Exchanges
Collect and share additional prisoner data as authorized by section 204 of the Bipartisan Budget Act of 2013 Fall 2015

Completed – 2014

  • Under a signed reimbursable agreement, sent the Department of the Treasury 5.6 million prisoner records and over 7,000 prison facility contact files. Our Prisoner Work Group is currently working on developing a business process description.
Upon enactment of new legislation, work with the Department of Treasury to provide the public plus state Death Master File to the Do Not Pay List TBD, based on date and language in the legislation

 

Help grow the data exchange community of practice

2014-2016

Held quarterly Community of Practice meetings in Washington on July 10 and October 9, 2014.  Next meeting scheduled for January 2015.