Projected Payment Time Frame

To assist us in processing your payment(s) as quickly as possible, the following information constitutes a proper invoice for payment as required by the Prompt Payment Act (PPA) found at 5 CFR, Part 1315.9(b):

1. Name of vendor;
2. Invoice date;
3. Government contract number, or other authorization for delivery of goods or services;
4. Vendor invoice number, account number, and/or any other identifying number agreed to by contract;
5. Description (including, for example, contract line/subline number), price, and quantity of goods and services rendered;
6. Shipping and payment terms (unless mutually agreed that this information is only required in the contract);
7. Taxpayer Identifying Number (TIN), unless agency procedures provide otherwise;
8. Banking information, unless agency procedures provide otherwise, or except in situations where the EFT requirement is waived under 31 CFR 208.4;
9. Contact name (where practicable), title and telephone number; and
10. Other substantiating documentation or information required by the contract.

We process payments in accordance with the terms of the vendor's authorizing document. If the authorizing document does not state the terms, the PPA states that SSA has 30 days to pay, from the date the designated SSA office receives a proper invoice or the date SSA receives and accepts all the goods and services, whichever is later.

The preferred method of invoice submission is by email. Please refer to your authorizing document for additional invoice submission options.